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Transfer between SLN / FRE

Admitting Provider

  • Patient evaluated and requires hospitalization
  • If Unstable
    • Perform H&P and Admit orders
  • Is Stable
    • Complete H&P, place admit orders, complete transfer summary using .GSAATransfersummary in hospital course of DC summ portion. Place transfer orders

Transferring Provider

Evaluate patient prior to transfer and ensure stable for transfer. Update transfer summary at time of discharge (if patient no transferred until the next day must be updated at time of transfer)

Receiving Provider

  1. Go to Direct Admission Navigator
  2. Choose option under “Patient is in a Hospital floor or ICU Bed”
  3. Select “Restart from Previous Admission”
  4. Review orders and complete admit order
  5. File H&P note and use .GSAAINTERVALHANDP. Reference the name of the admitting physician who completed the full H and P and transferring physician from prior encounter. Copy the prior H and P into your note.

Interval H&P Requirements

Patient must be examined at time of arrival to the receiving facility.  Labs/imaging from the last time patient seen must be reviewed and any changes in physical exam or assessment/plan should be documented. 

Guidance

• Please do not copy orders for transfers between SLN and FRE

• Please be mindful of duplicate orders if copying orders for other facilities (ensure no repeat imaging-ct head etc order, transfer orders continued)

KPHC Spring Update

The Spring Update is this Saturday, April 27, 2024. Visit What’s New How To for details about the Site Freeze and Environment Pause happening on April 24 – 25, 2024, and the System Interruption happening the day of the Update.

Important change in this update:
The Work/Activity Status activity tab is now Activity RX (ARX). Each section or form has been modified. For details, including known issues and instructions for completing/managing ARX, see the job aids on WNHT.

Stroke Alert – HBS Role

Stroke Alert

  • Respond to bedside
  • Briefly assess patient with BEFAST – Stroke or no stroke?
  • If possible acute stroke, FaceTime TeleStroke (7am-12midnight),
  • give KP phone to Charge/relief RN/ ANM for exam
  • Obtain history and review chart for Hx: ever head bleed, surgery in 3 weeks, GI bleed, platelets, sq heparin, anticoagulants (Warfarin, Pradaxa), other thrombolytic contraindications, POLST form
  • Enter Initial CVA/TIA Orderset for thrombolytic eligible patient
  • Evaluate most recent BP, GFR, RBS, is patient on SQ HEPARIN?
  • Examine patient for medical issues
  • Discuss with TeleStroke if potential thrombolytic/EST

If “Go” for Stroke Alert: *Note: Creatinine waived for Stroke Alerts*

  • Discuss w/ TeleStroke if any labs are needed – If YES, alert lab/RN.
  • No labs are needed for thrombolytic unless suspected abnormal (if on sq heparin need PTT)
  • If on Coumadin – need INR today
  • GFR in last 6 months
  • If BP >185/110, assure patient gets labetalol per order (labetalol up to 20mg, then nicardipine ggt are prechecked)
  • Update family
  • Accompany patient to CT
  • TeleStroke Physician obtain consent for CTA and order Thrombolytics for Ischemic Stroke

After CT/ CTA

  • Discuss w/ TeleStroke on patient destination
  • if NO thrombolytic and NO EST, back to floor if appropriate
  • if only thrombolytic, to ICU
  • if EST (+/- thrombolytic), inform House Sup of imminent transfer

ICU

  • Initiate post thrombolytic Orderset
  • Complete NIHSS and note if not already done
  • Update family
  • Call local on call neurologist if needed (i.e., post thrombolytic patient staying, non-thrombolytic patient with other neuro issue)

Medication Ordering for Non-KP Pharmacy

For medications that need to be sent to non-KP pharmacy and have already been released by RN, see below for how to reorder and change pharmacy.
1) Click on Ancillary Order Encounter

2) Click on reorder button for any medications that need to be ordered

3) Associate diagnosis to medications then choose the appropriate pharmacy. Sign orders.

Viral Respiratory Illness Isolation Duration Guideline

Influenza
Isolation:  Droplet 
Duration:  7 days after illness onset or until 24 hours after resolution of fever and respiratory symptoms, whichever is longer. Immunocompromised pt remain on for duration of hospital stay.

COVID-19
Isolation:  Enhanced Respiratory (contact, droplet, eye protection)

Asymptomatic or Mild Illness
10 davs after symptom onset or date of positive result, with
improvement of symptoms and resolution of fever for > 24 hours without the use of fever- reducing medications. No
repeat test required

Severe or Critical Illness
At least 10 and up to 20 days from symptom onset or date of positive result, after resolution of fever for at least 24 hours without the use of fever- reducing medications) and improvement of other symptoms and repeat negative test results. No repeat test
required after 20 days

Subset of Severely Immunocompromised
At least 20 days from symptom onset or date of positive result. Test- based strategy with negative test results prior to removal of isolation precautions. Consult ID/IP team to
review in acute care setting

RSV
Isolation:  Contact
Duration:  during hospitalization for pediatrics and immunocompromised individuals.

Regional Transfer Center

For any patient that needs transfer for higher level or specific care…please call 855-327-0509 to initiate the process. This service team operates 24/7, and will coordinate all aspects of care to streamline the transfer. This replaces the prior method of PCC/House Supervisor initiated transfers. If you forget the number, it can be found on ClinConnect under “All KP Patient Transfer Center”. Cortext can be subsequently used for follow-up communication or to confirm ETAs, after the initial request via phone.

HBS Holiday Party 2023

COVID Isolation Guidelines

– Removed consideration for prior COVID-19 vaccination or booster status for determination of isolation, quarantine, or indications for testing.

– Increased testing frequency after exposure to three tests within 7 days.

– Changed the length of isolation for COVID-19 patients with moderate illness to 10 days.

– Changed the length of isolation for COVID-19 patients with severe to critical illness to at least 10, and up to 20 days, depending on resolution of symptoms including fever and repeat negative test results. Definition of severe-critical illness are included below.

– Updated re-testing recommendations after initial COVID-19 diagnosis to begin consideration for re-testing with symptoms or new exposure after 30 days from initial diagnosis.

The updated guidance is published in the IP Clinical Library.

E-Prescribe for DC to SNF

Workflow for Sure Scripts

  • Confirm with PCC the name of the accepting SNF facility.
  • Open a note and use the smartphrase .SNFPHARMACYFINDERNCAL, then click F2 to select service area, GSAA, then select the accepting SNF facility.
  • In the discharge navigator, go to ‘Reconcile Orders’, then select the 2nd option, ‘Write Home Health, Hospice, DME, Home IV’ section to place and sign orders (NOT sign and held)
  • Enter your order for controlled medication as usual, with sig and amount.
  • Go to right lower part of the screen to change the discharge pharmacy
  • Select ‘All’ option, enter the name and city for the pharmacy, then confirm and select the correct corresponding pharmacy for accepting SNF facility
  • Confirm that the pharmacy name has been changed, then click ‘Sign Orders’
  • To confirm receipt of the prescription by the pharmacy, go to ‘Review’ à ‘Meds’, select the controlled medication. In the preview detail window, it should show ‘Receipt confirmed by pharmacy’
  • -Workflow for non-controlled medication remains the same for the time being. They are placed, signed/held in the first part, ‘Reconcile and Write Discharge Orders’, of the discharge navigator. Just make sure that the ‘SNF’ option is used for the Rx Fill Mode, in the Discharge Info tab.

Letters Activity

Just a reminder that with the Fall Upgrade on 9/23, the LETTERS ACTIVITY is no longer be available. To complete patient letters, everyone will use Communications instead.


How do I get to Communications?
You can use Chart Search to access it. Type ‘Comm’ in search bar on left side and select ‘Communications’


How do I use Communications?
Select ‘New Communication’
Enter ‘CMR’ in Choose Letter section, click the magnifying glass to search, and then select ‘CMR DMV CONFIDENTIAL MORBIDTY REPORT’

Click on ‘Details’ to see Reason for Letter, which should be set automatically to ‘CMR – Not online’ . This option ensures that the letter will NOT be sent/available online in patient’s KP.org account.


Select ‘Print +/-Online’ in the Recipient & Routing section. You will see the patient’s name in the ‘To:’ field with ‘Print Locally’ option. This just means that the letter will be printed locally, will NOT be sent to patient.

Select ‘Print Now’ option on the right lower corner and select the local printer to print the letter

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